Thursday, 3 July 2014

Week 6 (a) - WHAT DOES IT TAKE TO GO MOBILE


CASE SUMMARY
This case is about go to mobile technology. The case shows its customers new way that mobility can streamline operations, reduce costs, increase works productivity and enable power of real-time response.

  • ·         Decker Outdoor Corporation is the parent company of brands such as UGG Australia, Teva and Simple Shoes.
  • ·         USAA is Financial Services company serving members of US military and their families.
  • ·         Ryland Homes is a home builder at US.

Mobile technology is a business models and activities which are based mobile technology where firms need to designed and develop software applications for mobile environments. Customer expect and demand to be able to use a mobile device of their choice to obtain information or perform a transaction anywhere at any time.

By 2015, there will be one mobile device for every person on earth. More people will use their mobile than PCs to go online. If company wants to stay connected to its customers, it needs some sort of mobile presence. Developing mobile apps or a mobile web site has some special challenges. Mobile apps is different from that on PC. There are special features on mobile devices such as location-based services that give firms potential to interact with customers in meaningful way. Firms need to be able to take advantage of those features while delivering an experience that is appropriate to a small screen.

PROBLEM OF STATEMENT
1.       What management, organization and technology issues need to be addressed when building mobile application?
2.       How does user requirement definition for mobile application differ from that in traditional system analysis?
3.       Describe the business process changed by USAA’s mobile application were deployed.

SWOT ANALYSIS

Strengths
  • -          Most personal marketing channel available on the market
  • -          Measurable for ROI purposes
  • -          Completely permission-based, with opt-in required for marketing text messages
  • -          Ubiquity of channel - 260 million mobile subscribers nationwide, 3.5 billion worldwide
  • -          Many consumers giving up landlines for mobile
  • -          Sales of smartphones with Internet capability booming
  • -          Many marketers, retailers and publishers recognizing need for mobile presence
  • -          Most powerful loyalty marketing tool
  • -          Ideal comparison-shopping tool for shopping and buying decisions
  • -          Mobile applications market growing by leaps and bounds
  • -          The future of couponing
  • -          The future of search marketing. Google and Yahoo know that


Weaknesses
  • -          Perception problem - always the bridesmaid, never the bride
  • -          User experience with the Internet on mobile not ideal - screen size, keypad and slow network speeds
  • -          Why not regular HTML browsers like the Safari on the Apple iPhone?
  • -          Wireless carriers not innovating at faster pace
  • -          Lack of standards across platforms and carriers
  • -          Many mobile marketing service providers not sophisticated in marketing outreach - don't tell, won't sell
  • -          Fate depends on four major carriers - AT&T, Verizon Wireless, T-Mobile and Sprint Nextel
  • -          Inadequate outreach to advertising agencies and media buyers
  •  

Opportunities
  • -          Gives legs to other channels - store, online, television, radio, print and billboards
  • -          Mobile is the future - no, the present - of database marketing. Marketers must have mobile loyalty program to complement online and offline
  • -          Benefit from marketing dollars pulled from television, print and radio toward more measurable, ROI-driven media, a.k.a., the Internet and mobile
  • -          Mobile advertising subsidizes content and services for consumers who understand the tradeoff
  • -          More SMS text marketing for marketers and retailers targeting offers and alerts to opted-in consumers in database. Make the short code common
  • -          More quality content on mobile as publishers launch mobile editions. More room for targeted ads
  • -          Mobile coupons - killer app for mobile, along with mobile database marketing
  • -          Mobile marketing jumpstarts mobile commerce sales



THREATS
  • -          Integrity: It may be difficult to maintain the integrity of a database if it is too complex or changes too quickly.
  • -          Open source software: If companies are inclined, they can put their open source applications on hardware that performs better and costs less than SaaS.
  • -          Security: The threat of security remains the topmost concern for service consumers of the internet for the data and applications


SUGGESTION AND ACTION
QUESTION 1
What management, organization and technology issues need to be addressed when building mobile application?

ANSWER:
The introduction of a new information system involves much more than new hardware and software. A mobile strategy involves much than selecting mobile devices, operating system and applications. It also includes changes in business process, changing the way people work, skills, and the way a firm interacts with its customers. System builders must understand how a system will affect specific business processes and the organization as a whole.
1.       Management
A.      Decision to select new mobile application – management should know what benefits to company and customers are before developing mobile application.
Company name
Benefit to company
Benefit to customers
Decker Corporation
·         Streaming process
·         Make company more portable
Customer able to look at a product on his or her mobile and see the same information on that device.
USAA
·         Increase efficient process.
·         Eliminates the labor and expense of processing paper check.
·         Keep customers engage.
Provide mobile technology to its business process and provide simpler and more powerful ways for customers to interact with the company.
Ryland Homes
·         Able to engage customers
·         Increase sales.
Help potential customer to finds its locations, looks at this products and register with the company.

B.      Examine business process
Before firms go to mobile – Management should identify what the process, tasks and improvement that they want go to mobile that most affected by tablets or smartphones.
Example:
a)      Focus on customer engagement field enablement and employee productivity.
b)      Identify where physical and historical context can drive faster task completion.

C.      Select the right device, software and application.
Management should decide what is the right device, software and application that can support their mobile technology business process. For example what software or application that capable to handle the customization work requires integrating with the process such as capabilities for creating, viewing and managing customer information online.


D.      Monitor and control
Develop own apps and apps store – monitor and control. Manage mobile enterprise access through own in-house IT. Involve security system.

2.       Organization
The key element, of an organization is its people, structure and business process.

Redesign business process
Redesign job
Train employees
  • ·         Procedure/ SOP that can drive faster task completion.
  • ·         Redesign processes to skip or accelerate those tasks.

  • Changing the way people work – focus on task orientation
  • -          Change the way in which workers interact with core business system.

  • Provide training to staff – helps staff take the next step in whatever process scenario they are operating in at the time.
  • -          Need to adopt to new method of process.


3.       Technology
Technology is one of many tools that firms can use to cope with change. To support firms new business process, firms should select the right technology and application that consists of CRM & SCM.

Company name
Technology & Application Used
Decker Outdoor Corporation
Technology such as touch interfaces, location and mapping features, alerts texting, cameras and video functionality.
USAA
  • Dedicated 100 mobile developers writing apps for devices using iPhone, iPad, Android OS, Blackberry and Windows Phone 7.
  • -          Apps able to send geographic information system (GIS) data to a towing service and display nearby car rental locations.
  • -          Apps support photo deposits: customer can capture an image of a cheque with a smartphone & automatically submit to the bank. The money is instantly deposited in the customer’s account.
  • -          Apps display loan and credit card balances, shopping service & auto insurance policy information.

Ryland Homes
  • -          jQuery mobile software : to create variation of the site that were appropriate for different smartphone or tablet models.
  • -          Focused on features communities, clickable phone numbers and brief online registration.



Question 2
How does user requirement definition for mobile application differ from that in traditional system analysis?

Answer
  • Customer wants to be able to look at product on his or mobile device and see the same information on that device as that person would obtain in the store, plus some additional information such as consumers review.
  • Mobile technology can streamline processes, make the device more portable and enhance them with capabilities such as touch interface, location and mapping features, alerts, texting, cameras and video functionality.
  • The technology can also create less efficient process or fail to deliver benefits if the mobile application is not properly designed.



QUESTION 3:
Describe the business process changed by USAA’s mobile application were deployed.

ANSWER:
  • USAA launched its Web in 1997 and went mobile 10 years later, with about 90% of its interactions with customers taking place on these two self service channels.
  • In 2001, USAA handle 183 million customer contacts through mobile channel alone, and expect the mobile channel will its primary point of contact with customers in next two years.
  • USAA has 100 dedicated mobile developer writing apps for device using iPhone, iPad and Android systems, along with apps Blackberry and Windows Phone 7.

1.       Accident report and claims application
-enable customer to snap a photo and submit claim differently from the site of an accident.
-send geographic information system (GIS) data to a towing service and display nearby car rental location.
2.       Photo deposit and application.
-capture an image of a check with a smartphone and automatically submit to the bank.
-the money is instantly deposited in the customer’s account.
3.       Other application.
-loan and credit cards balances.
-shopping services.
-homeowners.
-auto insurance policy information.
-home circle and auto circle buying service.

CONCLUSION

In short, mobile service providers must not hibernate, ad agencies must open their minds, carriers must collaborate, publishers must make their inventory mobile, retailers must launch mobile commerce sites and advertise

cuci mata

With KFC mascot at S.K Ulu Yam Bharu 01.10.2013


Istana Seri Menanti, Kuala Pilah

Floria Putrajaya 2011


Week 5 (b) - AlBassmi’s Job is Not Feasible Without IT


INTRODUCTION
AL Bassami International Group is considered one of the biggest companies specialized in vehicle transportation in the Middle East. Al Bassami International Group provides car haulage services through trucks. The company owns and operates trucks fleets. Al Bassami International Group was formerly known as Al Bassami Transportation. The company is based in Riyadh, Saudi Arabia. The Group started its activity in 1968.

The founder is Saeed Al-Bassami (Deputy Head of the Council of Saudi Chambers of Commerce and Industry’s national transport committee. The services like Air Freight, Sea Freight, Door to door, Domestic and International Courier.
AL Bassami International Group has a variety of activities on which it has a good grip. These are:
•             All kinds of vehicle transportation services
•             Transportation of goods and supplies
•             Special transportation services (VIP)
•             Trucks and vehicle maintenance and repair center
Serving the needs of this client over the span of thirty two years, throughout which the company have constantly had an eye to the future by evaluating the most appropriate ways in which to make transporting the vehicle by Al Bassami the best and safest answer. This company operate round the clock and that is the least can do for clients now and in the future.

At present, the group is operating all over the Kingdom and extends throughout the Gulf Cooperation council (GCC) countries, Syria, Lebanon and Jordan. More than 1000 shipping contract, including 2000 to 2500 bills of lading daily occurred between the main brainchess. Albassami International Group is considered one of the leading land transporters in the Middle East. The estimated size of the car transportation market, both inside the Kingdom and with neighboring countries, is about 2 billion Saudi riyals and is increasing considerably annually.

PROBLEM STATEMENT
1.            What systems are described here? What valuable information do they provide?
2.            What value did the IT/IS investments add to Al bassami?
3.            How did implementing the shipping information system address the business needs and information requirements of Al bassami?

SWOT ANALYSIS
STRENGTH
•             Direct supervision, as the hands-on presence of the chairman of the group along with those in charge and the rest of the staff is the main reason for success; this instils confidence in that the work is going as planned.
•             Customer satisfaction is the goal that constantly works towards by focusing on the essential needs of our customers; the excellence in after sales service is the foremost way in which we achieve it.
•             Keeping up with the times, by constantly seeking advance through acquiring state-of-the-art equipment and tools which help in the precise and swift accomplishment of administrative tasks through computers, information and training, or technical tasks through the use of the most up-to-date machines, cranes and other high-tech equipment , in the
Middle East and the first of their kind in the Kingdom.
•             Support of integration for the benefit of the business on both levels

WEAKNESS
•             Poor Asset Management. No audits on drivers and no Freight Tracking
•             Operational Reporting Error. Different Truck’s availability lists and discrepant shipping reports from different branches and headquarters
•             Competitors
                - Abdullah Hashem Company Ltd.
                - Al Tala’a International Transportation Co. Limited

OPPORTUNITY
•             Management. Encourage knowledge sharing among branches and headquarters, increase use of data by managers and identify opportunity to use technology.
•             Organization. Redesign Business Processes, built new channels of information flow and train employees in use of the system
•             Technology (New Services), Deploy clustered Dell Servers (windows 2003) and over 270 clients (XP), Deploy a DBMS (using Sybase Adaptive Server) and clients (using SQL anywhere), Deploy SMS (short message service)/POD (point of Delivery) updating.

THREAT
•             Cost to maintenance vehicle.
•             Vehicle damaged
•             Proper budget
•             Investment and operational decisions
•             Not easy to find better audit or drivers
•             Difficult proper performance monitoring – Appraisals –Loyal staff


SUGGESTION AND ACTION
QUESTION 1 :
What systems are described here? What valuable information do they provide?

ANSWER:
There are two system are implementation in the Albassmi group are describe in this case.

1.            Database management system (DBS)
The database management system, used as the backbone of the system, is Sybase Adaptive server, whereas client use SQL anywhere. There are replication between the server at HQ and the client’s branches. Throughout the replication, branches data is sent to server and aggregated to create most update database version, and then send back to the branches. This means every branches have the most recent version of client list, truck’s availability, and new shipping contracts so that any customer is able to deal with any branch at anytime.

2.            Shipping information system
Maintains all the sender information such as the sent car, the track number, the sender and the receiving branches and send the SMS message to the client acknowledging the arrival of the car. The system also records the client data and hold maintenance information. The system also enables standard report to be provided to top management and head sectors about the productivity of each branch. The system allowed a better audit on all drivers’ behaviour.

QUESTION 2 :
What value did the IT/IS investments add to Al Bassami?

ANSWER:
By investment in IT/IS, value added are :
•             Enhance company performance.
•             Achieve better customer services.
•             Helps top management make faster decision and reduce error in decision making by using accurate data provided by the system.
•             Proper performance and monitoring resulted in adequate employees’ appraisals and consequently loyal staff.
•             Knowledge extracted from central database has enable the management  team to make sound investment and operational decision and therefore help the business maintain its success leadership in Kingdom.

QUESTION 3 :
How did implementing the shipping information system address the business needs and information requirements of Al Bassami?

ANSWER:
Maintains all the sender information :
•             Sent car
•             The truck number
•             The sender and receiving branches
•             Send an SMS to the client acknowledging the arrival of the car.

The system also records :
•             The client’s data
•             Holds maintenance information
•             Linking the data of vehicle maintenance centre with the transportation service helps to enhance company performance and achieve better customer service.
Enables standard reports to be provided to top management and head sectors about the productivity of each branch. In addition, the system allowed a better audit on all drivers’ tracking information.

CONCLUSION

Albassami’s job is feasible with the help of IT technology. It would be very difficult for the company to integrate all branches on a common platform without IT Technology.

Week 6 (c) - Austin’s Energy’s Billing System Can’t Light Up


INTRODUCTION
Austin Energy is the nation’s eighth largest publicly-owned electric utility and a department of the City of Austin. The mission is to deliver clean, affordable, reliable energy and excellent customer service. Our utility provides electricity to more than 420,000 customers and a population of almost one million in the City of Austin, several neighboring cities, unincorporated areas of Travis County, and a portion of Williamson County. The company operations are funded entirely through energy sales and services, and Austin Energy supports other City of Austin services with an annual transfer into the general fund of more than $100 million. The utility operates within the ERCOT market. The mission is to deliver clean, affordable, reliable energy and excellent customer service.

Austin Energy is recognized for achieving some of the highest performance standards in the industry. These standards include aggressive renewable and reliability goals and demonstrated efforts to promote new clean energy technologies and a sustainable environment. The City of Austin’s goals for use of renewable energy are some of the most aggressive in the United States. Austin Energy ranks first among Texas utilities for green power sales. Austin Energy also offers some of the most comprehensive energy efficiency programs in America. Austin Energy has long recognized the environmental and energy benefits of electric vehicles. The company leading the effort to study the impact of electric vehicles on the electric system while promoting increased market share in the automotive industry.

SWOT ANALYSIS
STRENGTH
  • -          Rates are affordable, competitive, and stable
  • -          Company commitment to clean energy resources. Austin Energy has a diverse generation portfolio of nearly 3,000 megawatts. This diverse mix of generation fueled by wind, solar, biomass, natural gas, nuclear, and coal helps Austin Energy control costs and power plant emissions.
  • -          Affordable. Austin Energy has an established goal to maintain rates in the lower 50 percent among comparable Texas utilities.
  • -          Reliable. Austin Energy provides exceptional electric system reliability and significant expertise in serving power-sensitive industries such as high-tech manufacturing.
  • -          Excellent Customer Service. Austin Energy’s Electric Service Delivery, Power Supply and Market Operations, and Customer Care groups are ISO 9001:2008 certified by the International Organization for Standardization.

WEAKNESS
  • -          Instability issues. Persistent system error from billing department
  • -          Customer services employee. Employee response one to one assistant for account accessing and correcting error.
  • -          Customer. Unable to access system online portal, system causes a lot of problem, not friendly and hard time for customer.
  • -          IBM failure. Billing software system failure


OPPORTUNITY
  • -          Austin Energy customers can influence policy makers
  • -          Policies reflect community values and priorities
  • -          Annual dividends go to the community
  • -          Austin Energy supports the local economy
  • -          Local control, Austin Energy is able to make business decisions that are important to customers — such as investing dollars in electric system reliability and allocating millions of dollars to help low-income residents pay their utility bills.
  • -          Local control also helps Austin Energy to prioritize energy efficiency programs and to support our clean power strategy for reduced emissions and sustainable power supplies.
  • -          Local ownership also allows for collaboration with clean tech companies that are developing advanced energy management systems and growing green jobs.


THREAT
  • -          Modernization billing project delays. Austin and IBM project late completion, delay schedule, software bugs
  • -          Software bugs. Error of thousand of bills, 65000 never received bills, 35000 in accurate bills, overcharging


SUGGESTION AND ACTION
QUESTION 1 : 
Is Austin Business Project is a failure?

ANSWER:
Yes, the Austin Business Project is failure because :

Modernization billing project delays
•             Austin and IBM project late completion, delay schedule, software bugs
•             Complexity new billing system with 73 different interface

Software bugs
•             Error of thousand of bills
•             65000 never received bills
•             35000 in accurate bills, overcharging

Instability issues
•             Seriously impact business and customer
•             Persistent system error from billing department
•             Revenue loses

Customer services employee
•             Employee response one to one assistant for account accessing and correcting error.
•             Called them selves as alpha tester

Customer
•             Unable to access system online portal
•             System causes a lot of problem, not friendly and hard time for customer.

IBM failure
•             Billing software system failure


QUESTION 2 : 
Describe the business impact of the faltering Austin Energy project.

ANSWER:

Operation
•             Mostly affected is billing department.
•             Difficulties of issuing bills because of billing software failure.
•             Common error of customer not received bills, customer receive in accurate bills, account automatically cancelled.
•             Incurred more cots in utilities and operation. Since business function is interconnected, one function failure give impact of another function such as production.
•             Business service is inaccurate, it give impact in revenue and profit even though they don’t have pressure of competitor.

Customer service
•             The department mostly affected.
•             Employee work in high level of stress.
•             Extra effort need to solve customer problem. They still need to serve customer better even though customer angry to show their disappointment towards the company.
•             Employee also treated in the same way as usual, do not receive any appreciation from the company.
•             Give impact of public relationship disaster.

Sales and marketing
•             Company also faced difficulties in determining the actual sales since the system leads more error.
•             Sales and profit decreasing.
•             Company might face law suit for this issues. If it is happening, more cost to handle legal costs. It is bad for company since give negative impact in their legacy.
•             Company also incurred more cost in advertising to give explanation to the public about what happen.

Finance and accounting
•             Inaccurate financial report since the actual value of revenue and profit inaccurate recorded.
•             Give impact of financial planning and investment.
•             The project is delayed, suppose fully operational in early 2011 but it still not fully operational and incurred more cost.

Management
•             Wrong decision making of having IBM to develop the software as the bad experience IBM performance in inventory management.
•             The service give by IBM is bad and disappointment.
•             Need to train all employees with new technology.

Customer
•             Mostly affected.
•             System also not user friendly, Austin portal also always have problem, customer cant access account information.
•             Company also doesn't think of their preference such as ability to choose time of the month that customer prefers to pay bills.


QUESTION 3 : 
To what degree was IBM responsible for the problem  countered by the Austin Energy billing project?

ANSWER:

•             IBM not really responsive to the problems.
•             It made Austin Energy appealed so many times to IBM officials ranging from the managers of billing system project up to IBM CEO.
•             IBM responsible in find the roof of problem, make system correction, test the latest system version and implement the system.


Was Austin Energy at fault for the problem?

Yes, Austin Energy is at fault for the problem. It is because:
•             Austin Energy as a user had to be committed to the system.
•             Probably, Austin Energy did not plan very properly in the project to develop the billing system.
•             They must have clear and proper project management objective which should deal with five major variables: scope, time, cost, quality and risk.
•             The agreement should clearly define the roles and responsibilities of both party

QUESTION 4 : 
What were the specific organizational or technical factors as well as management factors involve in this project failure?

ANSWER:

Organizational
•             Employee could not be committed enough and described as if they are alpha tester when they encountered bugs and issues that never have made it to a live version.
•             Unable to meet customer satisfaction.
•             No realignment internally and externally.
•             Caused vastly on costs that exceed budgets.
•             Fail to meet customer expectation.
•             Lost trust draws customer away.

Technical
•             No specific infrastructure.
•             Unreliable system caused money loss.
•             Did not work closely with third party vendors like oracle.
•             Customers unable to access the system’s online portal.

Management
•             No strategy which cause time slippage.
•             No business solutions.
•             Interrelated with manpower.
•             Repeating mistakes and delays.
•             Improper project management objective. 


QUESTION 5 : 
Describe the steps Austin Energy and IBM should have taken to better manage this project.

ANSWER:

Austin Energy and IBM need to develop an information system plan which indicates :

1.            The direction of system development
•             Overview of plant contents
•             Current and future business organization
•             Key biz process
•             Management strategy

2.            The rationale
•             Current situation and current business organization
•             Changing environment
•             Major goals of the biz plan
•             Firm’s strategic plan

3.            The current systems / situation
•             Major system supporting biz function and process
•             Current infrastructure capabilities
•             Difficulties meeting business requirement
•             Anticipated future demand

4.            New developments to consider
•             New system project
•             New infrastructure capabilities required

5.            The management strategy
•             Acquisition plan
•             Milestone and timing
•             Organizational realignment
•             Management control

6.            The implementation plan
•             Anticipated difficulties in implementation
•             Progress report

7.            Budget requirement
•             Requirement
•             Potential saving
•             Financing
•             Acquisition cycle


CONCLUSION

Good project management is essential for ensuring that billing system are delivered on time, on budget and provide business benefit. Risk assessment are required in order to prevent any chances of failure encountered without deep consideration and deliberations. Strategies are vital to be implemented since it is useful for managing project risk and system implementation.